Specifications Writer
Location: Greater Boston Area (Hybrid)
My client, a highly respected multidisciplinary design firm in New England, is seeking a Construction Specifications Writer to join its collaborative and design-focused practice. This firm offers a unique environment where architects, engineers, planners, technologists, and industry experts work together to deliver innovative solutions across a diverse range of project types.
Reporting to the Architecture Department leadership team and working closely with senior specifications professionals, this role offers the opportunity to contribute to projects spanning K-12 education, higher education, workplace, federal government, commercial, life sciences, and advanced technology sectors.
Whether you prefer developing deep expertise within a specific market or enjoy working across multiple project types, this firm provides the flexibility, resources, and collaborative culture to support your professional growth.
Key Responsibilities
- Prepare architectural specifications for all project phases based on direction from project managers and project architects.
- Coordinate specifications across internal disciplines and external consultants to ensure consistency in language, format, and technical requirements.
- Develop and coordinate Uniformat specifications during schematic design phases.
- Compile and manage project manuals utilizing office master specifications, MasterSpec, and MasterFormat standards.
- Coordinate bidding, contracting, and front-end documentation for client review.
- Conduct product and technical research to support project teams and specification development.
- Review drawings and specifications to ensure coordination between contract documents.
- Review and coordinate consultant and engineering specifications with project manuals.
- Prepare addenda and assist with RFIs, submittal reviews, substitution requests, and specification interpretation during construction.
- Support the ongoing maintenance and development of the firm's master specification library.
- Assist in educating project teams on specification best practices and coordination.
- Research emerging products, specification technologies, manufacturers' resources, and specification-writing tools.
Qualifications
- Bachelor's degree in Architecture, Engineering, Construction Management, or a related field preferred.
- 5+ years of experience in architecture, engineering, construction, specifications consulting, product representation, or a related discipline.
- Strong understanding of MasterSpec and MasterFormat systems.
- Working knowledge of AIA contracts, forms, and contract documents.
- Excellent written, verbal, and organizational communication skills.
- Strong proficiency in document production, technical writing, and research.
- Ability to work collaboratively with multidisciplinary project teams.
Preferred Qualifications
- CSI certification such as CDT, CCS, CCCA, CCPR, or active involvement with the Construction Specifications Institute.
- Licensed Architect or Professional Engineer.
- Experience with LEED, sustainability frameworks, or green building standards.
- Familiarity with Revit or other BIM software.
- Experience with SpecsIntact or other specification management software.
About This Firm
My client is an employee-owned design practice with a longstanding reputation for technical excellence, innovation, and collaboration. This firm partners with public and private sector clients on impactful projects throughout the education, workplace, commercial, life sciences, federal, and technology markets.
Known for its integrated approach and commitment to design quality, this firm fosters an environment where employees are encouraged to contribute ideas, share knowledge, and grow professionally.
Benefits & Perks
- Employee Stock Ownership Program (ESOP)
- Hybrid work environment
- Competitive compensation and benefits package
- 401(k) with company match
- Paid family and medical leave benefits
- Employee Assistance Program
- Formal mentorship and professional development programs
- Licensure, certification, and continuing education reimbursement
- Strong opportunities for career growth and advancement
If you're interested in learning more about this confidential opportunity, please apply.
FAQs
Congratulations, we understand that taking the time to apply is a big step. When you apply, your details go directly to the consultant who is sourcing talent. Due to demand, we may not get back to all applicants that have applied. However, we always keep your CV and details on file so when we see similar roles or see skillsets that drive growth in organisations, we will always reach out to discuss opportunities.
Yes. Even if this role isn’t a perfect match, applying allows us to understand your expertise and ambitions, ensuring you're on our radar for the right opportunity when it arises.
We also work in several ways, firstly we advertise our roles available on our site, however, often due to confidentiality we may not post all. We also work with clients who are more focused on skills and understanding what is required to future-proof their business.Â
That's why we recommend registering your CV so you can be considered for roles that have yet to be created.Â
Yes, we help with CV and interview preparation. From customised support on how to optimise your CV to interview preparation and compensation negotiations, we advocate for you throughout your next career move.