Construction Administration Coordinator - Houston

Construction Administration Coordinator

Location: Houston, TX Area
Industry: Architecture / Commercial Construction
Employment Type: Full-Time

About the Opportunity

An established and growing architecture firm is seeking a Construction Administration Coordinator to support project teams through the construction phase of a diverse portfolio of commercial projects. This is an excellent opportunity for a detail-oriented construction professional who enjoys coordinating projects, improving processes, participating in site visits, and serving as a key resource between design and construction teams.

This role offers a unique blend of field exposure, project administration, quality assurance, and process development. The ideal candidate will have experience in construction management, project engineering, or construction administration and a strong understanding of how projects move from design into construction and closeout.

Key Responsibilities

• Support Project Managers and Project Architects throughout the Construction Administration phase of projects.
• Attend job site visits to document progress, identify issues, and assist with project reporting.
• Review contractor RFIs, submittals, shop drawings, and construction documentation for completeness and coordination.
• Help develop, implement, and maintain Construction Administration Standard Operating Procedures (SOPs).
• Train team members on CA processes, standards, and best practices to ensure consistency across projects.
• Track project progress and provide recommendations to improve efficiency and quality during construction.
• Maintain accurate project records, site observations, meeting notes, and construction documentation.
• Assist with punch lists, closeout documentation, and project turnover activities.
• Coordinate with architects, engineers, contractors, consultants, and ownership representatives to facilitate communication and issue resolution.
• Utilize project management and construction management software to document project activities and status updates.

Qualifications

• High School Diploma or equivalent required.
• Associate's or Bachelor's Degree in Architecture, Engineering, Construction Management, Project Management, or a related field preferred.
• Minimum of 2+ years of experience as a Project Engineer, Construction Administrator, Assistant Project Manager, or similar role within the construction or design industry.
• Working knowledge of Construction Administration processes and project delivery methods.
• Proficiency with Microsoft Office Suite, including Excel, Word, Outlook, Teams, and scheduling tools.
• Experience with Procore or similar construction management software preferred.
• Understanding of construction systems, building materials, and MEP systems.
• Ability to read and interpret construction documents and specifications.

Desired Skills

• Strong organizational and time management abilities.
• Excellent written and verbal communication skills.
• Detail-oriented with a proactive, problem-solving mindset.
• Ability to manage multiple priorities in a fast-paced environment.
• Professional presence when interacting with project stakeholders.
• Strong collaboration skills and the ability to build relationships with project teams.
• Sound judgment and decision-making abilities.
• Commitment to quality, accountability, and continuous improvement.

Travel & Work Environment

• Primarily office-based with regular visits to project sites throughout the Houston area and surrounding region.
• Occasional travel may be required, including limited domestic air travel.
• Position requires the ability to walk active construction sites and occasionally lift up to 30 pounds.