Contracts & Scheduling Coordinator
Contracts & Scheduling Coordinator
This role supports both contract administration and project scheduling efforts on complex construction projects, providing coordination across project teams, subcontractors, and project stakeholders.
Key Responsibilities
Contract Administration
- Assist with the preparation, issuance, and execution of subcontract agreements and purchase orders.
- Review subcontract documents for completeness and ensure all required supporting exhibits are included.
- Track execution status and maintain contract and procurement logs.
- Coordinate the collection and verification of subcontractor insurance certificates, bonds, and related documentation.
- Maintain electronic contract files and document control systems.
- Support the preparation and distribution of subcontract change orders.
- Assist project teams with contract-related correspondence, notifications, and documentation.
Project Scheduling
- Support the development of baseline project schedules during preconstruction and project startup phases.
- Assist with periodic schedule updates through collaboration with project teams and stakeholders.
- Generate look-ahead schedules and short-term planning reports.
- Help prepare schedule narratives and supporting schedule documentation.
- Assist with schedule impact analysis, change management, claims, and Time Impact Analyses (TIAs).
- Maintain scheduling records and project documentation.
Qualifications
- 4+ years of experience in construction, project engineering, construction management, or a related field.
- Ability to interpret construction drawings, specifications, and develop scopes of work.
- Understanding of construction processes and federal contracting requirements.
- Strong written and verbal communication skills.
- Ability to manage multiple priorities and support several projects simultaneously.
- Proficiency with Microsoft Office, particularly Excel and Word.
- Experience with project scheduling software is preferred.
- Design-build project experience is a plus.
FAQs
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