Executive Assistant
Executive Assistant to the C-Suite
About the Opportunity
We are seeking a highly experienced Executive Assistant to support a dynamic C-suite leadership team at a rapidly growing, private equity-backed roll-up organization. This individual will serve as a trusted partner to executive leadership, operating as an extension of the executive office and helping drive organizational efficiency across a complex, acquisitive business.
The ideal candidate will bring 10+ years of experience supporting senior executives within financial services, private equity, investment banking, asset management, or similarly fast-paced corporate environments. They must possess exceptional judgment, executive presence, discretion, and the ability to proactively manage competing priorities in a high-growth setting.
Key Responsibilities
Executive & Strategic Support
- Provide high-level support to the CEO and broader C-suite leadership team.
- Manage complex and constantly evolving calendars, ensuring alignment with strategic priorities.
- Coordinate domestic and international travel, meetings, executive briefings, and leadership offsites.
- Anticipate executive needs and proactively resolve scheduling, logistical, and operational challenges.
- Serve as a trusted advisor and gatekeeper, helping prioritize executive focus and time.
Board & Investor Relations
- Coordinate Board of Directors meetings and executive leadership meetings.
- Support the preparation of board materials, investor presentations, reports, agendas, and meeting minutes.
- Manage communications with board members, investors, advisors, and external stakeholders.
- Ensure timely follow-up and execution of action items resulting from executive and board discussions.
M&A and Business Operations Support
- Assist with acquisition-related logistics, due diligence coordination, and executive communications.
- Support integration efforts as new businesses are brought into the organization.
- Coordinate confidential documents, reporting packages, and sensitive business information.
- Partner with cross-functional leaders to ensure strategic initiatives remain on track.
Communication & Relationship Management
- Draft, edit, and manage executive correspondence.
- Serve as a key liaison between executive leadership and internal/external stakeholders.
- Handle highly confidential information with the utmost professionalism and discretion.
- Build strong relationships across all levels of the organization.
Qualifications
Required Experience
- 10+ years of Executive Assistant experience supporting C-suite executives.
- Prior experience within private equity, investment banking, asset management, wealth management, financial services, consulting, or another highly regulated, fast-paced environment.
- Demonstrated experience supporting multiple senior executives simultaneously.
- Experience coordinating board meetings, investor communications, and executive leadership initiatives.
- Experience within a private equity-backed or acquisitive organization is highly preferred.
Skills & Competencies
- Exceptional organizational and project management capabilities.
- Strong executive presence and business acumen.
- Ability to operate independently and make decisions within a fast-moving environment.
- Outstanding written and verbal communication skills.
- Advanced proficiency with Microsoft Office Suite, Outlook, PowerPoint, Teams, and Excel.
- Highly adaptable, resourceful, and solution-oriented.
- Unwavering discretion when handling confidential information.
Ideal Profile
This role is best suited for a polished executive support professional who thrives in high-growth, high-expectation environments. The successful candidate will be accustomed to supporting senior executives making strategic decisions, managing investor relationships, overseeing acquisitions, and leading large-scale organizational growth initiatives. They understand the pace and demands of a private equity-backed business and can seamlessly navigate competing priorities while maintaining exceptional attention to detail.
Salary: caps at 160k, but can be flexible based on experience
Experience supporting C-suite leaders within financial services, private equity, investment banking, or a PE-backed roll-up environment is strongly preferred.
FAQs
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