Accounting & Finance Manager in Renewable Energy Industry

Position Overview

The Accounting & Finance Manager is responsible for overseeing end-to-end accounting operations, ensuring accurate and timely financial records, regulatory compliance, and the delivery of reliable financial information to support business decision-making.
This role covers Accounts Payable, Accounts Receivable, General Ledger, Tax Compliance, Corporate Treasury, and Financial Reporting, and works closely with internal stakeholders and external service providers.

Key Responsibilities

Accounts Payable

• Prepare and submit payment requests for approval in line with the organization's approval matrix.
• Monitor and coordinate payment requests from all departments via the electronic approval system.
• Record supplier invoices, accruals, and bank transactions in the accounting system.
• Download bank statements and perform weekly bank reconciliations.
• Record monthly accrual entries.
• Prepare and maintain payment vouchers.
• Execute payments via cheque and bank transfer, ensuring approvals from authorized signatories.
• Distribute payments to suppliers and confirm completion.
• Follow up on supporting documents including receipts, tax invoices, withholding tax certificates, purchase orders, agreements, and duty stamps; ensure documents are scanned, saved, and organized weekly.
• Maintain well-organized payment records and supporting documentation on SharePoint.
• Coordinate with outsourced tax and accounting service providers.

Accounts Receivable

• Issue intercompany invoices on a monthly basis.
• Prepare and issue customer invoices (e.g., utility or service-related billing) monthly.
• Submit required vendor forms to customers.
• Liaise with customers on invoice submission processes and agreed payment cycles.
• Prepare and submit accounts receivable and invoice tracking reports to management.
• Follow up with customers on overdue or outstanding invoices.

Month-End Closing

• Prepare monthly financial close activities in accordance with established guidelines.
• Submit timely and accurate monthly accounts to shareholders and key stakeholders.

General Ledger

• Prepare reconciliation schedules for all balance sheet accounts.
• Review monthly and annual financial statements and coordinate with external auditors.
• Maintain fixed asset registers, including depreciation schedules and component accounting.
• Support senior finance leadership in the preparation of consolidated audited financial statements and monthly management reports.

Tax Compliance

• Liaise with tax advisors to ensure timely preparation and submission of statutory tax filings.
• Coordinate VAT refund processes with external tax consultants.
• Prepare and maintain tax reconciliation schedules.
• Track, follow up, and organize all monthly and annual tax submission documents on SharePoint.

Reporting & Budgeting

• Prepare SG&A reports by function, compare against budget, and support variance monitoring.
• Lead the preparation of the annual budget.
• Maintain detailed records for O&M costs, insurance, asset management fees, and development fees.
• Update and maintain shareholder loan balances and interest calculations on a monthly basis.
• Update and maintain bank loan balances and interest calculations on a monthly basis.
• Provide ad hoc financial analysis and reports as required.

Audit

• Ensure a smooth and well-coordinated audit process.
• Act as a key point of contact and cooperate fully with external auditors.

Corporate Treasury

• Open and maintain bank accounts.
• Oversee payment execution and cash management activities.
• Build and maintain strong relationships with banking partners and relationship managers.

Compliance & Documentation

• Ensure all financial and statutory documents are properly stored and maintained in accordance with compliance policies on SharePoint.

This position require high level of Japanese skill.