Office Manager - Construction

Office Manager

Construction Headquarters | Herndon, VA

The Opportunity

We're working with a respected construction contractor headquartered in Herndon that delivers complex commercial projects and prides itself on professionalism, structure, and strong internal culture.

This Office Manager role sits at the heart of the business. You'll be the front‑office lead and operational anchor, ensuring the office runs smoothly while supporting teams across construction, project management, HR, and leadership.

This is a highly visible role - ideal for someone who enjoys ownership, variety, and being the go‑to person that keeps everything moving.

What You'll Be Responsible For

• Leading the front‑of‑house experience, including welcoming visitors, managing phones, and maintaining a professional lobby environment
• Coordinating mail, packages, deliveries, and ensuring items reach the correct teams
• Managing office supplies, snacks, and inventory across the building
• Acting as the primary point of contact for office vendors (cleaning, services, facilities support)
• Organizing company meetings, distributing agendas, and taking confidential minutes
• Sending companywide office communications when needed
• Supporting HR with new‑hire onboarding, including first‑day planning, access setup, orientations, and scheduling
• Assisting with recruiting coordination, including interview scheduling and occasional candidate pre‑screening
• Supporting regulatory and administrative tasks such as permitting, licensing, contracts, and invoicing
• Helping staff with expenses, timekeeping, and general administrative questions
• Coordinating travel arrangements (flights, hotels, rental cars) as requested
• Working with IT to manage office equipment, technology, and employee setups
• Overseeing company vehicles/fleet administration
• Supporting internal events and employee experience initiatives
• Maintaining awareness of office safety and security protocols

What They're Looking For

• Experience in an Office Manager, Office Administrator, Project Administrator, or similar operations role
• Strong proficiency with Microsoft Word, Excel, and Outlook (email and calendar coordination essential)
• Highly organized, calm under pressure, and comfortable juggling multiple priorities
• Professional, polished communicator who represents the business well with guests and partners
• Able to handle confidential information with discretion
• Construction or contractor‑side experience is a plus, but not required
• Bachelor's degree preferred (Business, Communications, or HR a plus)
• Valid driver's license required

Why This Role Stands Out

• High autonomy and visibility within the organization
• Exposure to leadership, project teams, and company operations
• Stable, well‑run construction business with strong values
• Opportunity to grow alongside a team that invests in its people
• Competitive compensation and comprehensive benefits package