Production Coordinator - Remote
About the Role
We are looking for a Production Coordinator to join our growing team and support the planning, coordination, and execution of corporate events and productions. This is a fully remote position with travel required for on-site event support as needed.
The ideal candidate will bring strong organisational skills, a solid understanding of live event production, and hands-on experience with Vectorworks to support technical planning and documentation across projects.
Key Responsibilities
- Coordinate all aspects of corporate event production, from pre-production planning through to on-site execution and post-event wrap-up
- Develop and maintain production schedules, timelines, run of shows, and deliverable trackers across multiple concurrent projects
- Create and manage technical drawings, floor plans, and layouts in Vectorworks to support production design and venue planning
- Liaise with vendors, venues, AV partners, and internal teams to ensure seamless production delivery
- Support budget tracking and cost management, flagging any scope changes or variances in real time
- Prepare and distribute production books, advance documents, and technical specifications for each event
- Coordinate logistics including freight, shipping, load-in/load-out schedules, and crew management
- Attend site visits and on-site production days as required (travel expected)
- Serve as a key point of contact between creative, technical, and client-facing teams to keep projects aligned and on track
- Maintain accurate project documentation and post-event reporting
Requirements
- 3-5+ years of experience in event production, production coordination, or a related role within the corporate events, experiential, or agency space
- Proficiency in Vectorworks - must be able to produce technical drawings, floor plans, and event layouts independently
- Strong understanding of AV, staging, lighting, and scenic production within a corporate event environment
- Excellent organisational and project management skills, with the ability to manage multiple projects simultaneously
- Comfortable working in a fast-paced, deadline-driven environment
- Strong written and verbal communication skills
- Proficiency in Microsoft Office / Google Suite and project management tools (Monday.com, Asana, Basecamp, or similar)
- Ability to travel domestically for on-site event support as needed
- Self-motivated and able to work independently in a remote setting
Preferred Qualifications
- Experience with AutoCAD, SketchUp, or other drafting software in addition to Vectorworks
- Familiarity with hybrid and virtual event production platforms
- Background working with Fortune 500 clients or large-scale corporate programs
- Experience coordinating with union crews and large-scale venue operations
- Knowledge of health & safety regulations for live events
FAQs
Congratulations, we understand that taking the time to apply is a big step. When you apply, your details go directly to the consultant who is sourcing talent. Due to demand, we may not get back to all applicants that have applied. However, we always keep your CV and details on file so when we see similar roles or see skillsets that drive growth in organisations, we will always reach out to discuss opportunities.
Yes. Even if this role isn’t a perfect match, applying allows us to understand your expertise and ambitions, ensuring you're on our radar for the right opportunity when it arises.
We also work in several ways, firstly we advertise our roles available on our site, however, often due to confidentiality we may not post all. We also work with clients who are more focused on skills and understanding what is required to future-proof their business.
That's why we recommend registering your CV so you can be considered for roles that have yet to be created.
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