Receptionist- Ithaca, NY

Your Role

• Answering all incoming phone calls and direct calls to staff members.
• Greet clients, vendors and visitors and keep visitor log.
• Submittals:
• Responsible for updating submittal logs, processing submittals electronically through email or online software on assigned projects.
• Electronic filing of processed submittals on assigned projects.
• Coordinate/Setup Vendor Luncheons.
• Create and process weekly Submittal Hot Sheet and RFI Hot Sheet.
• Open mail and packages daily and date stamp.
• Scanning incoming/outgoing project related mail as needed.
• Scanning of documents and large format drawings as needed.
• Type envelopes and labels for outgoing mail.
• Maintain Label Maker database and process postage for outgoing mail.
• Maintain schedules for conference rooms and coordinate the correction of conflicts.
• Distribution of incoming faxes.
• Maintains stamps, cameras, GPS and laser range meters for office/employee use.
• Conduct activities in line with internal procedures, legislation, and industry standards.
• Pursue continuous professional development and maintain a high degree of discipline knowledge and awareness.
• Work in a safe manner at all times and report all health and safety incidents and concerns.
• Additional duties as required.

Qualifications

• High School diploma or equivalent experience.
• Experience as a Receptionist, Front Office Representative, or similar role preferred but not required.
• Excellent communication and interpersonal skills.
• A working knowledge of office machines and equipment.
• Proficiency in Microsoft Office programs.
• Ability to work effectively in a fast-paced environment.