Marketing Specialist- Phoenix, AZ
Description
Our client is one of the top ranked civil engineering firm in Arizona and is seeking a Marketing Proposal Specialist to lead and manage the firm's proposal process from start to finish. This role is highly visible and plays a critical part in positioning the firm for success through strategic, high-quality, and client-focused submittals.
The ideal candidate is an organized, detail-oriented professional with strong communication skills who thrives in a deadline-driven environment. This individual will serve as a central coordinator between internal teams and external clients, ensuring all proposals, qualifications, and presentations are executed with consistency, accuracy, and professionalism.
Primary Responsibilities
- Own and manage the full proposal lifecycle from kickoff through submission for RFQs, RFPs, and SOQs
- Serve as the central coordinator between technical staff, leadership, and deadlines
- Develop, edit, and assemble compelling proposal content, including project descriptions, resumes, and narratives
- Ensure compliance with all client requirements, including formatting, content, and submission guidelines
- Manage proposal schedules, deadlines, and deliverables to ensure on-time, high-quality submissions
- Coordinate and prepare client-facing materials and presentations, including interview decks and logistics
- Maintain and update proposal databases (resumes, project sheets, boilerplate content)
- Manage client and vendor registrations and prequalification requirements
- Support business development efforts by tracking opportunities and assisting with pursuits
- Identify opportunities to improve proposal processes, quality, and efficiency
Requirements
- Bachelor's degree in Marketing, Communications, Journalism, or related field preferred. Industry experience may replace this requirement.
- 5+ years of experience managing proposals in the A/E/C industry
- Proven ability to manage multiple deadlines and priorities simultaneously
- Strong writing, editing, and organizational skills with exceptional attention to detail
- Ability to work independently while collaborating across teams
- Advanced proficiency in Adobe InDesign and Microsoft Office
- Graphic design and presentation development experience a plus
- Required proficiency with Microsoft Word, PowerPoint, and Outlook; working knowledge of Adobe Photoshop, Illustrator.
Benefits
- Competitive pay with performance-based bonus opportunities
- Generous PTO plan with paid holidays
- Health, Dental, and Vision coverage
- Flexible schedule including half-day Fridays
- 401(k) with employer matching
- Company-paid LTD/STD/Life Insurance
- Employee Assistance Program
- In-house training and mentorship programs
- Employee appreciation events
FAQs
Congratulations, we understand that taking the time to apply is a big step. When you apply, your details go directly to the consultant who is sourcing talent. Due to demand, we may not get back to all applicants that have applied. However, we always keep your resume and details on file so when we see similar roles or see skillsets that drive growth in organizations, we will always reach out to discuss opportunities.
Yes. Even if this role isn’t a perfect match, applying allows us to understand your expertise and ambitions, ensuring you're on our radar for the right opportunity when it arises.
We also work in several ways, firstly we advertise our roles available on our site, however, often due to confidentiality we may not post all. We also work with clients who are more focused on skills and understanding what is required to future-proof their business.
That's why we recommend registering your resume so you can be considered for roles that have yet to be created.
Yes, we help with resume and interview preparation. From customized support on how to optimize your resume to interview preparation and compensation negotiations, we advocate for you throughout your next career move.