Live Event Project Manager (Association Events) - Remote

We are seeking a highly experienced Senior Project Manager to join our team and lead the planning and execution of large-scale association conferences and events. This is a client-facing role focused heavily on the management of breakout sessions and meeting room environments rather than general session production.

The ideal candidate will be a seasoned event professional with a strong background in audiovisual and event production, exceptional customer service skills, and a proven ability to manage complex programs with multiple concurrent sessions. This individual will act as a trusted advisor to clients, ensuring seamless execution from initial planning through event delivery.

This position is ideal for someone who thrives in a fast-paced environment, enjoys building strong client relationships, and has the organizational skills to manage multiple projects successfully in a remote work setting.

Key Responsibilities

• Serve as the primary point of contact for clients throughout the planning and execution process.
• Manage large-scale association meetings, conferences, and conventions with a particular focus on breakout rooms and concurrent sessions.
• Build and maintain strong client relationships through proactive communication and exceptional service.
• Lead planning calls, client meetings, and project reviews.
• Develop detailed production schedules, equipment requirements, labor plans, and event documentation.
• Coordinate with internal production, operations, and technical teams to ensure successful event execution.
• Manage project budgets, timelines, and scope changes.
• Oversee event logistics from pre-production through onsite delivery.
• Utilize IntelliEvent to maintain project records, inventory requirements, and event documentation.
• Identify potential risks and develop solutions to ensure flawless execution.
• Maintain a high level of organization while managing multiple projects and deadlines simultaneously.

Qualifications

• 10+ years of project management experience within the live events, audiovisual, event production, or event technology industry.
• Extensive experience managing large association conferences, conventions, and meetings.
• Proven experience managing complex breakout room programs and multiple concurrent sessions.
• Strong client-facing experience with a demonstrated ability to deliver exceptional customer service.
• Experience working for an AV production company, event technology provider, or live event production organization preferred.
• Experience with IntelliEvent is strongly preferred.
• Outstanding organizational and time management skills.
• Strong communication, presentation, and interpersonal abilities.
• Ability to effectively manage multiple projects in a fully remote work environment.
• Detail-oriented with excellent problem-solving capabilities.

Preferred Qualifications

• Experience with CAD software, particularly Vectorworks.
• Background managing national association clients, medical meetings, corporate conferences, or large-scale conventions.
• Experience collaborating with production, operations, and technical teams on complex event programs.