Senior Project Administrator | Power Generation

Senior Project Administrator

Power Generation & Industrial Infrastructure Firm

A rapidly growing engineering and project delivery organization is seeking a Senior Project Administrator to support large-scale power generation and industrial projects. This position serves as a critical resource to project leadership teams, ensuring project documentation, communications, and administrative processes are executed accurately throughout the project lifecycle.

The ideal candidate will bring strong experience supporting engineering, construction, EPC, power generation, industrial manufacturing, utility, or heavy infrastructure projects. This individual will act as a key liaison between project teams and stakeholders while maintaining the integrity and organization of all project records and deliverables.

Key Responsibilities

• Provide high-level administrative and project coordination support to Project Managers and engineering teams.
• Manage project document control processes, including correspondence logs, submittals, transmittals, meeting documentation, and project records.
• Review, organize, and finalize project documentation prior to client or stakeholder distribution.
• Track project deliverables, schedules, action items, and document revisions to ensure accuracy and compliance.
• Coordinate communication between project teams, engineers, contractors, vendors, and clients.
• Maintain electronic filing systems and document management platforms throughout all project phases.
• Assist with project reporting, meeting preparation, presentations, and project closeout activities.
• Support quality assurance efforts by ensuring documentation standards and procedures are consistently followed.
• Identify opportunities to improve administrative workflows and project execution processes.

Desired Qualifications

• 7+ years of project administration, project coordination, document control, or project support experience.
• Experience supporting power generation, utilities, industrial facilities, manufacturing plants, energy infrastructure, EPC, or heavy construction projects.
• Strong understanding of project lifecycle documentation and project controls processes.
• Advanced proficiency with Microsoft Office Suite, SharePoint, Teams, document management platforms, and project tracking systems.
• Exceptional organizational skills with strong attention to detail and accuracy.
• Demonstrated ability to manage multiple priorities in a fast-paced project environment.
• Strong written and verbal communication skills.

Preferred Backgrounds

Candidates may currently hold titles such as:

• Senior Project Administrator
• Project Management Administrator
• Project Coordinator
• Senior Project Coordinator
• Document Control Manager
• Document Control Specialist
• Project Controls Administrator
• Engineering Administrator
• Construction Administrator
• Project Support Specialist

Leadership & Growth Opportunity

This role is part of the organization's long-term succession planning initiative. The company is interested in developing individuals who demonstrate leadership potential and may eventually progress into supervisory or management-level positions within the project administration function.

Compensation

• Competitive base salary approximately $100,000-$120,000, depending on experience.
• Comprehensive benefits package.
• Long-term growth and leadership development opportunities.
• Exposure to large-scale power generation and industrial infrastructure projects.

This role is ideal for a highly organized, detail-oriented project professional who enjoys supporting engineering and construction teams while serving as the final quality checkpoint for critical project documentation.